Primary Student’s Life

Trips

Students from Al Arqam Academy have opportunities to participate in field trips during the school year. All year groups are entitled to take up to two trips per term. These trips not only support curriculum areas but are also entertaining. Pre- and post-field trip activities reflect the learning outcomes and objectives of the trip. 

The school trips also include visits to Islamic centers where students are involved in various informative and interactive activities. 

Securing the safety of all students is of great importance at all times. It is the responsibility of all staff members attending field trips to ensure all students have entered the bus upon departure from the school and have exited the bus upon arrival back to school. 

Students are never allowed to be picked up from field trips by parents or family members unless the school has authorized this to occur.

Student Guidance

Direction and guidance in the field of education are known as a systematic process designed to help the student understand her character, know her capabilities, and solve her problems within the framework of Islamic teachings. The Student Guidance Department was founded in 2009 by a group that has worked on its fundamentals since the emergence of the academy.

Department Vision

Achieve psychological, social, educational, and vocational compatibility within the framework of Islamic teachings.

Department Message

Organization and planning of goals are directed towards assisting the students in understanding their capabilities, developing their potential, and resolving problems to reach humanitarian compatibility.

Department Objectives

1. 1. Direct and guide the student in accordance with the law in all psychological, moral, social, educational and professional aspects to become a useful member of society

1. 1. Discuss the problems faced by the student during the study and work to find appropriate solutions.

1. 1. Work on improving the association and cooperation between home and school

1. 1. Familiarizing the student with the school atmosphere enlightening her with the school systems, helping her take advantage of the available programs, and guiding her to the best ways of studying

1. 1. Help the student to select the type of study and the profession that suits her talents and capabilities and the needs of the community

1. 1. Discover the students with special talents and skills and guide them to promote these skills.

1. 1. Spread parental awareness by the many means of communication

1. 1. Discover different humanitarian states and help them to reach humanitarian agreement

Areas of the Department at school

1. 1. Religious and moral guidance

1. 1. Educational guidance

1. 1. Psychological guidance

1. 1. Social counseling

1. 1. Preventive Counseling

1. 1. Career Counseling

Parent’s Involvement

The Academy is committed to maintaining open communication with parents and employs various methods to achieve this goal. These methods include:

1. 1. Communicating with parents using school phone numbers that have six digits (97444506404-97444506403-9744450557, 97444216506-97444506406-97444216546). If the receptionist receives any calls, she follows the necessary procedures. If another responsible person receives a complaint or suggestion, they write it down, deliver it to the relevant person, and follow up on solving the problem. They then communicate with the complainant to ensure that their issue has been resolved.

1. 1. We provide a special mobile phone number for emergency situations, which is circulated to parents at the beginning of the year. The phone is located at the Academy gate (97433905105) and is staffed by Student Affairs to ensure prompt responses.

1. 1. We offer a school fax whose number is found on the Academy card (97444505558). It is located in the principal’s office and read by the secretary.

1. 1. Problems can be received through a complaints and suggestions box or by phone. The complaints and suggestions box is located in the reception and is sorted periodically by the social worker who delivers the problem to the concerned person in the school. If the problem is related to the academic curriculum, the complaint is sent to the coordinators or sometimes to the principal, while if it is related to the administrative side, it is sent to the Head of Admin. If it is about the student, the social worker handles it. The concerned person must ensure that they receive the complaint, solve it, and communicate with the complainant (the parent) to ensure their satisfaction. The same method applies if the complaint is received by phone.

1. 1. Sending SMS messages to inform parents about school developments.

1. 1. Receiving letters by hand, which are often given to the security personnel and sent to the administration to be distributed among the concerned people.

1. 1. Providing an email address for each student in the Academy (students of KG, Primary and Secondary stages) who receives their teacher’s email address to communicate through the internet. They can write notes, homework, and lessons that will be taken, and anything the student or the parent needs to know. (www.alarqamacademy.com)

1. 1. We are offering a post box in the SEC headquarters, through which messages and letters can be sent directly to the administration (23148-Doha-Qatar).

1. 1. Conducting Ceremonies, events, religious and national events, camps, and exhibitions. The Academy invites parents to attend concerts where outstanding, talented students or winners of school competitions or Sports Day are honored. The Academy also invites parents to attend and participate in school events such as weekly or monthly activities. Religious and national events are organized to apply the Academy’s vision and mission with regard to community participation and belonging to the homeland. Parents are invited to attend camps that are held by some of the Academy schools. Exhibitions, such as the career exhibition, are prepared with the participation of parents, or parents are invited to attend them, such as the exhibitions held at the end of the term or at the end of certain activities (such as the young preacher).

1. 1. Providing a website that contains all the information to answer any question or inquiry, the latest news, pictures of events, department news, and the internal and external activities of the academy.

1. 1. Sending written messages to parents on a regular basis to inform them about any issue or updates from the Academy.

1. 1. Holding individual and group meetings throughout the year to discuss academic reports (group meetings held five times throughout the academic year and after the exams of each term), behavioral problems (individual meetings throughout the academic year), administrative and teaching authority (group meeting throughout the academic year), school policy and plans (group meeting throughout the academic year), and to discuss the vision and mission and participate in updating it (group meeting throughout the academic year).

1. 1. Conducting coffee meetings as an open forum to know the views and suggestions of the mothers and to discuss their complaints and find solutions and suggestions.

1. 1. Individual meetings:
      These meetings are set by the Student Affairs to discuss the academic level of the student individually. The mother and all the teachers are gathered on a set date. Alternatively, these meetings can be held to discuss the student’s various problems, including behavioral, psychological, and social issues. Sometimes, these meetings are held according to the parents’ circumstances without a previous appointment.

1. 1. The administrative circulars:
      The Academy receives these circulars from external institutes, both inside and outside the country. If the content is important to the parents, a copy is sent to them.

1. 1. The student herself:
      This is considered the most important way of communication. Parents can send messages from any administrative member or teacher, or vice versa.

1. 1. Guardian P.N:
      This is a service set by the Academy to add a close person’s telephone from the mother’s or father’s side while registering the student. This person can be contacted if it is hard to reach the father or mother. Sometimes the Academy resorts to them.

1. 1. Questionnaires:
      These are offered to the parents in two ways. Firstly, to evaluate certain activities that have been submitted to the parent, such as parent’s meetings, lectures, workshops, or activity. These questionnaires are distributed to the parents after each activity. Secondly, parents are provided with questionnaires to measure their satisfaction level for the academy or the academic teaching level, its curriculum, the services provided to let the student plan for her future career, the school policies, and the communication with the parent. These questionnaires are sent each term.

1. 1. Brochures and letters:
      All the departments send these to the parents. The administrative department sends administrative letters, correspondence, health or social guidance throughout the year. The academic department sends correspondence and letters throughout the year related to the curriculum and the lessons that will be covered during the term.

1. 1. Participation forms:
      These are sent to the parents as an invitation to participate or to accept participation in different activities or trips.

1. 1. Open-day program:
      These are held in the Academy schools, and many parents attend them. In the KG stage, the mother is invited to attend a school day with her daughter to see the teaching method and the student’s status at school. Each mother is given a file including a questionnaire to know the mother’s opinion about the progress of the day, her suggestions, and her notes. In the primary stage, the mother is invited to attend a whole school day or a lesson as she likes. She is given the same file of questionnaire, suggestions, and notes. In the secondary stage, the mother is invited to attend a lesson for the teacher she wants. She is given the same file of questionnaire, suggestions, and notes. After the open-day program, the questionnaires are sorted and the performance is evaluated. Then a message is sent to the mother to thank her for her interaction.

1. 1. Monthly magazine:
      This magazine illustrates the Academy events and department activity during the month. It is sent to the student’s personal email and to the teachers and admins through the school website.

1. 1. Communication with the parents committee:
      Meetings are held with the parents by the board of trustees headed by the Head of council. These meetings are held to discuss their problems and to take into consideration their complaints according to the adopted system.

1. 1. Lectures:
      These lectures are related to the academic side, how attainment or guiding (Behavioral, health, or religious) that the mothers are invited to attend.

1. 1. The annual graduation ceremonies:
      The mothers are invited to attend it, and it is implemented for the students of year six before their transition to the preparatory stage and for the students of year twelve before the transition to the university.